Answers to Your Questions About Medical Record Scanning

In this day and age, it’s important to stay up to date with the laws and requirements affecting your industry. With the National Health Service (NHS) planning to go paperless this year, we wanted to take some time to answer your questions about medical records scanning.

Q: What is a Medical Record?

A: A medical record is documentation of patient health care information. Medical record data may include the following information:

  • patient personal information
  • health and treatment history
  • medical test results
  • consultation notes
  • X-rays and MRIs
  • hospital admittance and discharge records
  • prescription and medication history
  • clinically-relevant lifestyle information

Q: What is an electronic health record?

A: An electronic health record is a digital version of a patient’s medical record. The NHS began deploying electronic health records systems in 2005 to facilitate the organisation and delivery of high-quality health care in the UK.

Q: What are the advantages of electronic medical records?

A: Electronic medical records help hospitals and clinics reduce the cost, risks and inefficiencies of manually storing and managing hard copy medical records. As a result, your patients are more likely to receive prompt, accurate, high-quality health care.

Q: Where are scanned medical records stored?

A: Your scanned medical records can be stored on a variety of media formats including CDs, DVDs and portable hard drives. They can also be uploaded to an electronic medical record software application or image hosting database.

Q: What format are scanned medical record images converted to?

A: Scanned medical records can be converted to a variety of digital file formats, including:

  • PDF
  • TIFF
  • JPEG
  • PNG
  • BMP

A medical record scanning provider ensures your medical files are converted to formats compatible with your systems.

Q: How are my medical records kept safe during scanning?

A: A document scanning service uses screened imaging technicians to make sure your medical records stay private throughout the dititisation process. A qualified provider can also store your scanned medical records in an image hosting database offering advanced encryption technology.

Q: Should I scan every medical record?

A: It depends on your budget. A Scan on Demand service provides the flexibility to securely store your archival and inactive medical files offsite in a commercial records centre and digitise them when necessary. Anytime you need a file, it’s pulled from its records centre location, scanned, and sent digitally to your desktop. This solution helps amortise your medical record scanning costs.

If you have unanswered questions about medical record scanning, please contact us. We love answering your questions!

Archive Document Data Storage (ADDS) provides medical record scanning solutions for health care providers throughout London, Bristol, Bath, and Swindon.

Natasha Rawley The File Queen: Expert in Record & Information Management, LPM Columnist.

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