Author Archive

Do you have a Verifiable Audit Trail for your Documents?

You pride yourself on your organisational skills.  Each month, or perhaps even at the end of each week, you diligently file away your important business documents.  You may even have a meticulously labelled filing cabinet system to help keep you organised.  Great – you’re a step ahead of most of your industry colleagues and competitors! Unfortunately, storage is only one piece – albeit an important piece – of records management. …

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3 Benefits of Storing Deeds Offsite in a Secure Record Centre

The Land Registration Act and Land Registration Rules require the archival retention of title deeds.  While the Land Registry’s online database makes deeds available in an electronic format, original paper deed documents still have important legal, personal, commercial and historical value.  In this blog, we explain the benefits of securing and preserving deeds in an optimal off-site environment. Protection for Title Deed Documents The combination of a secure storage facility…

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The Benefits of a Records Management App

As Brexit looms, the ADDS team has seen a rise in the number of clients reviewing their processes around three management topics: time, money and people. This blog details the key features of ActiveFile, a records management app used to manage onsite file rooms, and explains how it can make businesses more efficient and productive. Track every file. So often, employees’ time is wasted searching for a file that has…

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You Know It’s Time to Outsource Shredding When…

Here are the tell-tale signs that it’s time to outsource your shredding: You waste time using your in-house shredder. Are you wasting time feeding documents through a slow shredder, fixing paper jams, and emptying shredding bags when other important, revenue-generating tasks require your attention? A secure shredding service helps you stay productive. Locked collection containers are placed within your office allowing no-longer-needed documents to be dropped inside quickly and securely.…

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The Benefits of Combining Secure Offsite Storage with Professional Document Scanning

Do you dread searching through disorganised file rooms to find a hard copy document? Are you fed up of wasting time removing staples from documents and then wrestling with the office scanner to make a digital copy? Investing in secure offsite storage and combining this with a professional scanning service could be the solution for you. This blog lists the benefits of converting your paper documents to digital images and…

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Top Tips for Increasing Business Productivity

Are you storing files for longer than legally necessary? Is your office cluttered with inactive files? Do you waste time searching through overflowing filing cabinets or disorganised onsite file rooms? Undoubtedly, records management processes affect business productivity; document retention, organisation, storage and disposal each have a direct impact on business efficiency. In this blog, we explore four records management tips that will help your company boost its productivity. Create a Retention…

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Top Tips for Clearing Out the Clutter this Spring

Spring is here! At this time of year, our clients often ask us how to go about clearing the clutter that has been building up. Office clutter stifles productivity, wastes space and dampens employee morale, so in this blog we offer some top tips for clearing out the clutter this spring. Use an ‘on demand’ secure destruction service If you have to clear out a large volume of unwanted files,…

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A Secure Destruction Checklist

With the General Data Protection Regulation (GDPR) in full swing, it is important to review and update the secure destruction process in place within your organisation. It’s not just unwanted paper files that need to be securely destroyed, but also any IT/media including hard drives, USB sticks, laptops, tablets, mobile phones, CDs and data tapes. It is vital that your secure destruction process poses no risk to your firm’s reputation.…

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ADDS are supporting Crisis to #EndHomelessness

The festive season is approaching, and for many people it’s a time to take a break from working life, spend quality time with family and friends, share gifts and enjoy plenty of food. However, for many homeless people, the Christmas period will be spent alone. ADDS supports Crisis charity each year because they give homeless people opportunities, and not just at Christmas, but all-year-round. This year, to mark the 12…

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Why Shred?

The GDPR is in full-swing and businesses are at risk of facing non-compliance fines of up to 4% company-wide annual turnover. As well as a financial hit resulting from a data breach, your business’ reputation would also be damaged beyond repair in the eyes of your clients and stakeholders. It is more important than ever to ensure that your unwanted or duplicate data (both paper and electronic) is securely destroyed.…

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