Author Archive

Natasha Rawley

Natasha Rawley

The File Queen: Expert in Record & Information Management, LPM Columnist.

Ways to Overhaul Your Records Management Programme in 2019

The start of the new year offers an opportunity to get a better handle on your records management. The question is, where to begin? In this blog, we offer tips for overhauling your records management programme in 2019. Conduct a Record Inventory A records inventory provides the foundation for a sound records management programme. Locating and identifying records takes time and effort, so it’s important to get support from your…

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Boosting Your Data Protection Strategy in 2019

2018 was a banner year for data breaches in the UK. Big corporations, including British Airways and Cambridge Analytica, were hacked and thousands of small businesses fell victim to malware and viruses. Data security experts predict 2019 will be even worse. Do you have a data protection plan in place? In this blog, we offer our tips for boosting your data protection strategy in 2019. Backup Critical Data Data backup…

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The Top Ways to Handle Confidential Waste

Every business generates confidential waste. The key is making sure yours is disposed of thoroughly and securely. One breach can result in GDPR fines, loss of customer trust, and permanent brand damage. In this blog, we offer the tips for handling your confidential waste. Educate Your Employees Privacy protection is a team effort, and everyone in your organisation needs to view information security as a shared responsibility. Your duty is…

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What Are Backup Assets and Why Should You Protect Them?

Your critical systems, applications, and data are some of your organisation’s most important assets. The result of losing them can range from loss of productivity to serious legal ramifications. In this blog, we offer tips for protecting your backup assets. Backup Assets Defined Backup assets may include several types of data storage devices, including: Zip drives Writable CDs and DVDs SSD drives Data tapes Your backup media depends upon the…

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The Top Ten Reasons to Scan Your Documents

Is the hassle of managing your paper records stifling your business? Does it take too much time to find the documents you need? Are you running out of office space? Here are the top ten reasons to scan your documents: 1. Your Customers Deserve the Best Happy, satisfied customers are the blueprint for a successful business. Document scanning ensures your customers get the information they need fast. Digital invoices, contracts,…

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Tips for Managing Your Inactive Files

Your organisation uses some files every day. You also have files that don’t see day-to-day use but must be retained for administrative purposes, retention requirements, or legal compliance; these are inactive files. Do you have a strategy for keeping them organised, accessible, and secure? Here are several tips for managing your inactive files: Review Your Retention Schedule Your record retention schedule establishes a timeline for which files to keep, whether…

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Media Destruction and Privacy Law Compliance

New standards for the General Data Protection Rule (GDPR) went into effect on May 25, 2018. They affect any EU business that collects data from customers. One of the key factors in the new standards is that companies must take a strict approach to ensuring personal data is deleted when it no longer needs to be stored for the purpose it was collected for. GDPR non-compliance penalties are substantial: up…

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What to Do after a Business Data Breach

Data security experts all echo the same sentiment: “It’s not if your organisation will be breached, it’s when.” Does your business have a breach response plan? In this blog, we offer several steps to take after a data breach so you can create—or update—your breach response plan. Stay Calm A data breach can cause widespread panic throughout your organisation. The key is not to overreact. As a leader, you must…

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6 Tips for Protecting and Preserving Your Backup Media

Every business needs a data backup plan. But data protection doesn’t end after your data is backed up. Here are several tips for protecting and preserving your backup media: Tip 1: Don’t Take Media Home Many small business owners take their backup media home with them. If you’re one of them, ask yourself the following question: What will happen to your data if tapes are stolen from your car or…

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Essential Guidelines for Digitising Your Documents

Every document scanning project needs a road map to ensure its success. Here are several guidelines to follow when digitising your documents: Planning Without a plan, a project scope can expand endlessly or fizzle out before the goal is reached. Know your workflow objectives, file activity levels, and retention requirements before you start scanning. Your most active images will need to be easily accessible. Archival images should be stored in…

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