Author Archive

Natasha Rawley

Natasha Rawley

The File Queen: Expert in Record & Information Management, LPM Columnist.

Questions to Ask a Media Storage and Rotation Vendor

It’s not easy handing over your sensitive data to just anyone. You must be 100% sure your information is stored, managed and protected with utmost care and security. When choosing a media storage and rotation vendor, ask the following questions: Q: How will my data tapes be stored? A: Magnetic data tapes are susceptible to damage from even the slightest environmental conditions. That’s why they should be stored in a…

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Off-Site vs. On-Site Shredding: A Head-to-Head Comparison

A corporate data security policy needs to include reliable and secure document disposal practices. As identity theft and business fraud rates rise, there’s a bevy of on-site and off-site shredding vendors competing for your business. But which privacy protection option offers the best overall value for your organisation? In this blog, we offer a head-to-head comparison of off-site vs. on-site shredding so you can decide for yourself. On-Site Shredding An…

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5 Document Management Mistakes to Avoid

Failing to manage your documents efficiently and securely can cost your organisation time, money, and legal problems. Is your document management plan up to par? Here are five common document management mistakes to avoid. Mistake 1: Not Following a Retention Schedule This may sound like a no-brainer, but many organisations don’t know what documents to keep, how long to store them, and when they should be destroyed. A retention schedule…

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5 Document Scanning Myths, Debunked

In the Information Age, it’s wise to know the facts. Even a smidgen of misinformation can cause your business to miss out on big benefits. Here are several common myths about document scanning to watch out for: Myth 1: Document Scanning is Easy Scanning a few documents with a desktop scanner is straightforward and easy, but converting several boxes of records with a desktop scanner may take several days or…

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Common Document Destruction Mistakes to Avoid

In the fight against identity theft and business fraud, you can’t afford to let your guard down, even for a second. One error can lead to huge legal and financial consequences. Here are several common document destruction mistakes to avoid: Mistake 1: Throwing documents in the trash or recycling Every day, within organisations large and small, confidential documents are carelessly discarded in waste and recycling bins. If you’re serious about…

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What Every Employee Should Know about Data Protection

As an employee, you’re essential to your company’s success. What are you doing to make sure sensitive information stays secure at work? Here’s what you should know about data protection. Vigilance Never Stops Threats are persistent and varied, which means you must keep your guard up. Criminals sift through rubbish bins, break into cars, and send phishing emails to exploit data protection vulnerabilities. When responding to emails, talking on the…

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Steps for Reducing Paper Waste

Every year, millions of tonnes of paper is wasted in the UK, and businesses are the biggest culprits. Even in the Digital Age, office documents are printed, copied and tossed in the rubbish. In addition to wasting resources, paper waste also negatively impacts your company’s productivity and bottom line. Follow these steps to reduce paper waste in your business.  1. Purge Old, Expired Documents Wipe the slate clean by purging…

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File Storage Facilities: What You Need to Know

As you consider your choices for where and how you store your business files, try to imagine the legal and financial consequences of having your confidential information stolen, mismanaged or damaged. In this blog post, we discuss what you need to know about file storage facilities that will help you protect your business. Quality Counts Warehouses and self-storage units aren’t ideal for storing business files. They offer little in the…

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The Top Reasons Your Business Needs a Document Retention Policy

Do you have a plan for managing and protecting your documents? A document retention policy establishes what documents to keep, how long to store them, and when they should be destroyed. Here are the top reasons your organisation needs a document retention policy:  Clutter Reduction Office clutter stifles productivity and dampens employee morale. A document retention policy reduces clutter by allowing you to destroy documents when retention requirements expire. Expiry…

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Answers to Your Questions About Medical Record Scanning

In this day and age, it’s important to stay up to date with the laws and requirements affecting your industry. With the National Health Service (NHS) planning to go paperless this year, we wanted to take some time to answer your questions about medical records scanning. Q: What is a Medical Record? A: A medical record is documentation of patient health care information. Medical record data may include the following…

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