Author Archive

Natasha Rawley

Natasha Rawley

The File Queen: Expert in Record & Information Management, LPM Columnist.

What Every Employee Should Know about Data Protection

As an employee, you’re essential to your company’s success. What are you doing to make sure sensitive information stays secure at work? Here’s what you should know about data protection. Vigilance Never Stops Threats are persistent and varied, which means you must keep your guard up. Criminals sift through rubbish bins, break into cars, and send phishing emails to exploit data protection vulnerabilities. When responding to emails, talking on the…

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Steps for Reducing Paper Waste

Every year, millions of tonnes of paper is wasted in the UK, and businesses are the biggest culprits. Even in the Digital Age, office documents are printed, copied and tossed in the rubbish. In addition to wasting resources, paper waste also negatively impacts your company’s productivity and bottom line. Follow these steps to reduce paper waste in your business.  1. Purge Old, Expired Documents Wipe the slate clean by purging…

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File Storage Facilities: What You Need to Know

As you consider your choices for where and how you store your business files, try to imagine the legal and financial consequences of having your confidential information stolen, mismanaged or damaged. In this blog post, we discuss what you need to know about file storage facilities that will help you protect your business. Quality Counts Warehouses and self-storage units aren’t ideal for storing business files. They offer little in the…

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The Top Reasons Your Business Needs a Document Retention Policy

Do you have a plan for managing and protecting your documents? A document retention policy establishes what documents to keep, how long to store them, and when they should be destroyed. Here are the top reasons your organisation needs a document retention policy:  Clutter Reduction Office clutter stifles productivity and dampens employee morale. A document retention policy reduces clutter by allowing you to destroy documents when retention requirements expire. Expiry…

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Answers to Your Questions About Medical Record Scanning

In this day and age, it’s important to stay up to date with the laws and requirements affecting your industry. With the National Health Service (NHS) planning to go paperless this year, we wanted to take some time to answer your questions about medical records scanning. Q: What is a Medical Record? A: A medical record is documentation of patient health care information. Medical record data may include the following…

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4 Things You Should Be Destroying

As a business owner, you generate confidential waste daily. One of the most important things you can do is dispose of it securely. But it’s not always easy knowing what to destroy versus what to recycle. Here’s a list of the which items you should destroy regularly: Documents with Financial Information Identity thieves know organisations generate confidential waste. They look for any opportunity to steal discarded financial information. You should…

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The Biggest Data Security Risks of 2018

In terms of data breaches, 2017 wasn’t a great year. And despite our “glass half-full” attitude, we must admit the data security outlook for 2018 isn’t looking much better. Here are several risks to be aware of, and what you can do to stay safe: Phishing Season Is Still Open Phishing scams yield high profits for cyber criminals. As a result, phishing will continue to threaten businesses in 2018. Your…

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Easy Media Storage and Rotation Tips

Too often, small businesses become overwhelmed by the prospect of having to carry out a backup strategy. But inaction isn’t an option because data protection is crucial to the success of your business. Use these easy media storage and rotation tips to give your data the protection it deserves. Back up Daily, Weekly and Monthly Data loss happens without warning. As a result, backups should be a constant part of…

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You Know It’s Time to Go Paperless When….

While it’s hard to imagine a business without paper, in the digital age, paper’s hold on the office is dwindling. Organisations that make the switch to digital files save time and money and reap a host of additional benefits. Here’s a list to help you decide if going paperless is the right move for your company: Customer Complaints Are Rising Satisfied customers are the key to a successful business. Rifling…

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Data Security Tips for 2018

2018 is here, and it’s time to revisit your data security strategy. In this blog post, we offer our tips for keeping your information safe all year long. Update Your Password Strategy Using weak passwords makes it easy for hackers to steal your information. Combine letters, numbers and non-alphanumeric characters in your passwords and change them often. Consider using a password manager to help you remember and encrypt your passwords.…

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