Author Archive

Natasha Rawley

Natasha Rawley

The File Queen: Expert in Record & Information Management, LPM Columnist.

5 Tips for Protecting Your Hard Copy Data

Organisations that create, manage, and rely on paper records need foolproof plans for protecting them. If a document or file falls into the wrong hands, the financial and legal consequences could damage your business beyond repair. Here are five tips from us for safeguarding your hard copy data. 1. Conduct a Records Inventory Hard copy data protection begins by knowing what you have. Every file and document must be accounted…

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Tips for Storing and Managing your Media Assets

Regular backup of your digital information is an important part of a data protection strategy, however keeping your backup media organised and secure is equally important. In this blog, we share several tips for storing and managing your media assets. Invest in data tape rotation The biggest threats to your backup media are theft, mismanagement and disaster. A data tape rotation service minimises these risks by offering professional offsite storage…

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One-off vs. Ongoing Secure Destruction

With the GDPR (General Data Protection Regulation) in full swing, it is important to securely destroy paper files which have passed their retention lifecycle, as well as electronic data stored on redundant IT/media devices. If your business does not have a secure destruction process in place, you risk a data breach, resulting in business-crippling GDPR non-compliance fines. This blog offers a comparison between a one-off shredding service and ongoing secure…

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The Benefits of Hard Drive Destruction

Having an efficient offline backup strategy is important for every business, and hard drives offer an easy and affordable solution for storing backup data. The downside is that hard drives only have a lifespan of two to three years, and you can’t just throw them in a rubbish bin. So, when hard drives reach the end of their lifecycle, what’s your best disposal option? In this blog, we highlight the…

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The Benefits and Process of Scanning Large Documents

Storing and managing standard-size documents is hard enough. But what if your company has architectural drawings, engineering prints, maps, or construction plans? In this blog, we discuss the benefits and process of scanning large documents. Storage The biggest challenge of large documents is deciding where and how to store them. For many organisations, this means resorting to stacking oversize drawings in piles, shoving them in tubes, or investing in expensive…

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10 Steps for Data Breach Prevention in the Workplace

UK businesses face unprecedented levels of data security threats. How are you protecting your corporate data? Here are ten steps for reducing your data breach exposure: 1. Know Where Information Is Stored You can’t protect your data without knowing where it’s stored. Locate your document and data storage repositories. If the process is too time consuming and challenging, engage a records management provider. A team of dedicated indexing specialists will…

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How to Create an Office Environment Centred Around Wellbeing

We are well into 2019, the #YearOfWellness – a year with a wonderful movement centred around the quality of life for team members within the workplace. An environment centred around the wellbeing of your team makes people feel happy and nurtured– they will want to spend more time at work, leading to increased productivity, dedication and happiness. For some big tech firms, snooze pods, fun slides and a choice of…

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Why Go Paperless?

Over the last decade, we have undoubtedly seen a growth of digital and an increase in electronic communication. Considering this, it surprises us that the average UK office worker still uses 50 sheets of paper per day in unnecessary printing and photocopying. So, how can businesses actually reduce the amount of printing and photocopying that takes place daily? ADDS recommends secure offsite storage combined with scanning and uploading files to…

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4 Advantages of Centralized Document Management

How well are you managing your information? Do you scramble to find important files? Are paper records consuming your office? For many organisations, identifying, securing, tracking, storing, and accessing documents is a big headache. In this blog, we discuss the advantages of centralised document management. 1. Security Overseeing a large inventory of records across several departments, accessible to multiple employees, is difficult. The sheer volume of documents makes it easy…

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The Risks of Storing Documents in Self Storage

Driving down any London road without passing a self-storage facility is nearly impossible. That’s why so many organisations use them for document storage. But self-storage facilities come with big risks for document storage. In this blog, we discuss several of them. Lack of Security Self-storage facilities are low security. 24-hour access lets anyone, including thieves, access units round the clock. Chain-link fences offer minimal perimeter security. Most self-storage facilities don’t…

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