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You pride yourself on your organisational skills.  Each month, or perhaps even at the end of each week, you diligently file away your important business documents.  You may even have a meticulously labelled filing cabinet system to help keep you organised.  Great – you’re a step ahead of most of your industry colleagues and competitors! Unfortunately, storage is only one piece – albeit an important piece – of records management. …

The Land Registration Act and Land Registration Rules require the archival retention of title deeds.  While the Land Registry’s online database makes deeds available in an electronic format, original paper deed documents still have important legal, personal, commercial and historical value.  In this blog, we explain the benefits of securing and preserving deeds in an optimal off-site environment. Protection for Title Deed Documents The combination of a secure storage facility…

As Brexit looms, the ADDS team has seen a rise in the number of clients reviewing their processes around three management topics: time, money and people. This blog details the key features of ActiveFile, a records management app used to manage onsite file rooms, and explains how it can make businesses more efficient and productive. Track every file. So often, employees’ time is wasted searching for a file that has…

Here are the tell-tale signs that it’s time to outsource your shredding: You waste time using your in-house shredder. Are you wasting time feeding documents through a slow shredder, fixing paper jams, and emptying shredding bags when other important, revenue-generating tasks require your attention? A secure shredding service helps you stay productive. Locked collection containers are placed within your office allowing no-longer-needed documents to be dropped inside quickly and securely.…

Do you dread searching through disorganised file rooms to find a hard copy document? Are you fed up of wasting time removing staples from documents and then wrestling with the office scanner to make a digital copy? Investing in secure offsite storage and combining this with a professional scanning service could be the solution for you. This blog lists the benefits of converting your paper documents to digital images and…

Are you storing files for longer than legally necessary? Is your office cluttered with inactive files? Do you waste time searching through overflowing filing cabinets or disorganised onsite file rooms? Undoubtedly, records management processes affect business productivity; document retention, organisation, storage and disposal each have a direct impact on business efficiency. In this blog, we explore four records management tips that will help your company boost its productivity. Create a Retention…

Are you planning an office relocation in 2018? Throughout the moving process, businesses risk leaving behind or mislaying sensitive data, which can result in privacy breaches and devastating fines. In this blog, we outline the steps businesses should take to protect their paper documents and IT/media throughout the moving process. Carry Out An Information Audit An information audit should be carried out to identify what data your business currently stores…

Employees will inevitably need to carry their laptops on public transport at some point, particularly employees who must travel frequently and need to be continually communicating with their offices. Indeed, laptops are a commuter’s best friend – they have the same capacity and software as many desktops, so employees can take their workplace with them wherever they go. So, if you can practically run a whole business from a laptop,…

Document shredding is more than turning whole pieces of paper into strips of confetti. When done correctly, it can improve your bottom line and reduce privacy breach risks. However, if the shredding process isn’t done in a secure or careful manner, it can cause a world of trouble for your organisation. Here are four document shredding facts you need to know. 1. Office Paper Shredders Offer Nominal Privacy Protection The…

These days, data protection is a widely-discussed topic. But ask business owners what drives an effective data protection plan and you may not get a specific answer. There are several key drivers of an effective data protection plan; here we offer a close look at them. Risk Management Like your products, supplies, and equipment, your information is also a key asset. Ask yourself how long your business could survive without…