The Land Registration Act and Land Registration Rules require the archival retention of title deeds. As official records that trace property ownership, title deeds may contain but are not limited to the following information:
- mortgage details
- property boundary and right of way information
- conveyance documents
- contacts of sale
While the Land Registry’s online database makes deeds available in an electronic format, original paper deed documents still have important legal, personal, commercial and historical value. As a result, they should be secured and preserved in the optimal off-site environment.
The highest protection for title deed documents
ADDS provides secure deed storage services for mortgage lenders throughout the City of London, Swindon, Bristol and Bath. A combination of best-in-class storage facilities and a state-of-the-art inventory tracking database affords the highest protection for your title deeds. Our storage vault provides a secure off-site repository for all property related documents and files and is equipped with the following features:
- 24/7 security monitoring systems
- regulated, controlled access
- fire and flood resistant construction
- early warning fire and smoke detection systems
- environmental monitoring for long-term preservation
- integrated pest management systems
- fully vetted, screened and trained professionals
Comprehensive inventory tracking
On transfer to our off-site vault, all title deeds are barcoded and tracked in order to ensure complete tracking throughout the retention life cycle. Our tracking database allows you to account for the entirety of your off-site inventory and is equipped with the following features:
- enhanced search capabilities: date, department, retention period, etc.
- retrieval management
- customised reports
- web-based file requests
Your off-site inventory is available to you 365 days a year, with our secure online portal allowing you to make requests at any time from any location. In addition to standard retrieval and delivery options, we offer expedited emergency and scan on demand services to meet your most time-sensitive needs. You may also conveniently review your documents in our audit review room.
Reap the benefits of off-site storage of deeds & wills
ADDS provides solicitors, legal practices, and mortgage lenders throughout London, Swindon and Bath the most thorough, secure and effective method of storing and managing deed titles. Our off-site storage solution can help your organisation achieve improved records management and reap the benefits of:
- lower overhead costs
- regulatory compliance
- enhanced productivity
For more information about our deed storage services and to receive a free consultation, please contact us by phone or fill in the form on this page.