Everything You Need to Know about Data Destruction

Data destruction may be the final step in the retention management life cycle, but that doesn’t mean it’s the least important step. Due diligence often falls by the wayside during final disposition, leading to devastating privacy breaches for organisations with negligent disposal practices.

In this blog we offer a complete overview of data destruction so you can protect your information from beginning to end.

Deletion is Not a Substitution for Destruction

If you use deletion as a final disposition solution for your media, you are opening yourself to all kinds of risk. With the technology that is readily available, thieves can recover data from hard drives and data tapes, even after files are deleted from them. Physical destruction permanently removes sensitive data from media assets.

Procrastination Increases Risk

The longer you wait to destroy your data, the more identity theft and privacy breach exposure your organisation faces. As soon as your media expires, it should be destroyed.

A secure destruction service ensures prompt disposal of expired media. Locked containers are placed throughout your office. When a tape or hard drive is no longer needed, it’s deposited into the container. On a weekly, fortnightly or monthly basis, the containers are emptied and your media is professionally destroyed. A Certificate of Destruction is issued at the time of destruction to prove compliance with disposal requirements.

Data Destruction Is Required by the GDPR

The General Data Protection Regulation (GDPR) states, “Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or purposes.” Failure to comply with the act can result in criminal prosecution or monetary penalties of up to 4% of your company’s annual turnover. These penalties may include the following additional repercussions:

  • monetary compensation to individuals affected
  • negative press coverage
  • loss of client and shareholder confidence
  • permanently damaged business reputation

As a result, outdated digital devices such as hard drives and data tapes should be destroyed in compliance with GDPR requirements.

 Professionally Managed Data Destruction

A secure destruction service ensures secure, environmentally friendly data destruction. Your media is shredded into tiny particles, making it impossible to retrieve confidential data from discarded hard drives and data tapes. The leftover particles are then securely disposed of.

Follow these data destruction best practices during final disposition of your media assets and you’ll reduce your privacy breach risk and keep your data safe from start to finish.

Archive Document Data Storage (ADDS) provides records management and data protection solutions for businesses throughout London, Bristol, Bath, and Swindon. For more information, please contact us by phone or complete the form on this page.

The File Queen: Expert in Record & Information Management, LPM Columnist.

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