Foolproofing Your Disaster Recovery Plan

When disaster strikes, having a plan and being able to put it into immediate action can mean the difference between keeping your business open and shutting its doors forever. Here we offer tips for foolproofing your disaster recovery plan.

Assess Risks

There’s no one-size-fits-all approach to disaster planning. It’s important to identify the unique natural and man-made hazards that could damage your business infrastructure and paralyse your operations, such as:

  • Waterways near your facility that may flood, potentially damaging your products and records.
  • The proximity of your office to chemical plants, railways and airports that store or transport hazardous materials.

Make sure you have a backup plan in case electricity, phone and internet can’t be quickly restored to your business. It’s also important to assess the health of your file server and computer network; if your security patches aren’t current, your business is at a heightened risk of cyberattack.

Make an Emergency Plan

Your staff need to know what to do during a disaster. Compile a phone tree that allows important information to be passed along quickly and efficiently. Designate key employees to take on primary roles and responsibilities. Determine how your organisation will communicate with customers, key stakeholders and the media. Define exactly when to activate your plan and review it annually to account for changes in staff and procedures.

Designate an Alternate Work Location

Imagine a fire, earthquake, or flood limits or cuts off access to your office…could your business survive? Designate an alternate work location with electricity, phone and internet connections, so when disaster strikes you can still provide service to your customers.

Store Backup Media Offsite

Disaster recovery experts recommend storing backup media in a location separate from your primary facility, where it’s protected and managed. That way, when disaster strikes, you can still restore mission-critical files and applications.

The clean and controlled environment inside a purpose-built media vault is designed for the offsite storage of backup tapes, hard drives, and other portable media. Your backup tapes are barcoded and stored on specialised racks in an upright position to prevent cartridge warping. Temperature and humidity levels are maintained at levels designed to maximise the lifespan of your backup media.

When your media vaulting partner delivers the next backup media in your rotation sequence, they can also pick up the last one and immediately transport it to their secure data vault for storage. This managed data rotation service ensures continuous data protection for your organisation.

Foolproof your disaster recovery plan to make sure your business stays up and running, even in the worst of circumstances.

Archive Document Data Storage (ADDS) provides records management and data protection solutions for businesses throughout London, Bristol, Bath, and Swindon. For more information, please contact us by phone or complete the form on this page.

The File Queen: Expert in Record & Information Management, LPM Columnist.

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