Managing an entire office full of paper records can be extremely costly on a number of fronts. The storage of documents often requires expensive floor space and filing equipment. Files that are not properly managed can easily be mislaid or lost, affecting customer service and business continuity. Converting hard copy records to digital images can eliminate these costs and vastly improve workflow processes, accessibility and disaster recovery capabilities. Yet, because your paper documents probably contain confidential and sensitive information, it’s important to choose a digital imaging provider you can trust.
London’s expert document imaging provider
Archive Document Data Storage provides professional document imaging services to multiple industries within London. We allow you to save time and money while increasing efficiency and data security through a range of imaging services which include:
- document scanning
- scan on demand
- electronic image hosting
- Enterprise Content Management (ECM)
Since 1985, we’ve applied a meticulous scanning, capture, conversion, indexing and OCR process that allows our clients:
- immediate access to documents
- improved search capabilities
- enhanced disaster recovery capabilities
- decreased overhead and administrative costs
Each project is designed and implemented through a consultative process to ensure the maximum benefit and value to your organisation.
Providing successful imaging solutions since 1985
Ensuring a successful conversion from paper records to digital images requires a combination of technical expertise and knowledge of information and records management best practices. Before scanning documents, the following factors need to be considered:
- How will documents be retrieved?
- What are the retention requirements?
- What are the indexing criteria?
- How will electronic documents be stored, searched for, and tracked?
After assessing your business, compliance and legal requirements, we’ll implement an imaging solution tailored to your needs.
Protecting your data during the entire imaging process
Like most London businesses, you have an obligation to meet the requirements of the Data Protection Act. Implementing an imaging solution for your business can strengthen your data security and improve your disaster recovery and business continuity plans. We are your one-stop shop for all your imaging needs, so we place a high priority on security during each step of the imaging process, including:
- initial transfer
- document preparation
- sorting and indexing
- batch scanning
- data entry
- Optical Character Recognition (OCR)
We maintain a strict chain of custody for the handling of your records at all times while in our possession. All our imaging technicians are thoroughly screened and trained in privacy protection procedures. Additionally, our document imaging facility offers the following security features:
- secure loading and unloading areas
- external perimeter security
- 24-hour security monitoring and alarm systems
- motion detectors
- fire detection and protection systems
The investments we’ve made ensure that your both your hard copy and electronic data is always secure with ADDS.
For a complimentary evaluation of your imaging needs or to find out more information, please contact us by phone or fill in the form on this page.