News

4 Things You Should Be Destroying

As a business owner, you generate confidential waste daily. One of the most important things you can do is dispose of it securely. But it’s not always easy knowing what to destroy versus what to recycle. Here’s a list of the which items you should destroy regularly: Documents with Financial Information Identity thieves know organisations generate confidential waste. They look for any opportunity to steal discarded financial information. You should…

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The Biggest Data Security Risks of 2018

In terms of data breaches, 2017 wasn’t a great year. And despite our “glass half-full” attitude, we must admit the data security outlook for 2018 isn’t looking much better. Here are several risks to be aware of, and what you can do to stay safe: Phishing Season Is Still Open Phishing scams yield high profits for cyber criminals. As a result, phishing will continue to threaten businesses in 2018. Your…

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Easy Media Storage and Rotation Tips

Too often, small businesses become overwhelmed by the prospect of having to carry out a backup strategy. But inaction isn’t an option because data protection is crucial to the success of your business. Use these easy media storage and rotation tips to give your data the protection it deserves. Back up Daily, Weekly and Monthly Data loss happens without warning. As a result, backups should be a constant part of…

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Moving Office? Top Records Management Tips Revealed

Are you planning an office relocation in 2018? Throughout the moving process, businesses risk leaving behind or mislaying sensitive data, which can result in privacy breaches and devastating fines. In this blog, we outline the steps businesses should take to protect their paper documents and IT/media throughout the moving process. Carry Out An Information Audit An information audit should be carried out to identify what data your business currently stores…

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4 Steps to Avoid the Damage Caused by a Lost or Stolen Laptop

Employees will inevitably need to carry their laptops on public transport at some point, particularly employees who must travel frequently and need to be continually communicating with their offices. Indeed, laptops are a commuter’s best friend – they have the same capacity and software as many desktops, so employees can take their workplace with them wherever they go. So, if you can practically run a whole business from a laptop,…

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You Know It’s Time to Go Paperless When….

While it’s hard to imagine a business without paper, in the digital age, paper’s hold on the office is dwindling. Organisations that make the switch to digital files save time and money and reap a host of additional benefits. Here’s a list to help you decide if going paperless is the right move for your company: Customer Complaints Are Rising Satisfied customers are the key to a successful business. Rifling…

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Data Security Tips for 2018

2018 is here, and it’s time to revisit your data security strategy. In this blog post, we offer our tips for keeping your information safe all year long. Update Your Password Strategy Using weak passwords makes it easy for hackers to steal your information. Combine letters, numbers and non-alphanumeric characters in your passwords and change them often. Consider using a password manager to help you remember and encrypt your passwords.…

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The Top Excuses for Not Storing Files Offsite

We get it: as a busy business owner, you have a multitude of tasks on your plate and file storage may be low on your priority list. But don’t let these excuses ruin an opportunity for increased productivity and profitability! I Don’t Worry about Disasters You should worry about disasters—or better yet, plan for them. Every business, including yours, is vulnerable to, and should prepare for, the unexpected. Fires and…

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Implementing a Clean Desk Policy for Your Organisation

A clean desk policy isn’t just about aesthetics; it’s an important tool for preventing privacy breaches in the workplace. But how do you implement a clean desk policy in your organisation and make it stick? In this blog, we offer best practices for doing exactly that. Clearly Communicate Goals A clean desk policy benefits your organisation by eliminating identity theft and business fraud. The more clearly you explain security risks…

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The Top 5 Reasons for Not Scanning Documents

Over the years we’ve heard dozens of reasons why companies question the need to convert to a paperless system. The reasons vary greatly; including accessibility, affordability, security and more. In this blog, we’ll share the top five things people assume about document scanning, and explain why those assumptions are incorrect. 1. Scanning Takes Too Long Without a doubt, do-it-yourself document scanning is laborious and time consuming, but the opposite is…

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