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3 Benefits of Storing Deeds Offsite in a Secure Record Centre

The Land Registration Act and Land Registration Rules require the archival retention of title deeds.  While the Land Registry’s online database makes deeds available in an electronic format, original paper deed documents still have important legal, personal, commercial and historical value.  In this blog, we explain the benefits of securing and preserving deeds in an optimal off-site environment. Protection for Title Deed Documents The combination of a secure storage facility…

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The Benefits of a Records Management App

As Brexit looms, the ADDS team has seen a rise in the number of clients reviewing their processes around three management topics: time, money and people. This blog details the key features of ActiveFile, a records management app used to manage onsite file rooms, and explains how it can make businesses more efficient and productive. Track every file. So often, employees’ time is wasted searching for a file that has…

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You Know It’s Time to Outsource Shredding When…

Here are the tell-tale signs that it’s time to outsource your shredding: You waste time using your in-house shredder. Are you wasting time feeding documents through a slow shredder, fixing paper jams, and emptying shredding bags when other important, revenue-generating tasks require your attention? A secure shredding service helps you stay productive. Locked collection containers are placed within your office allowing no-longer-needed documents to be dropped inside quickly and securely.…

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The Benefits of Combining Secure Offsite Storage with Professional Document Scanning

Do you dread searching through disorganised file rooms to find a hard copy document? Are you fed up of wasting time removing staples from documents and then wrestling with the office scanner to make a digital copy? Investing in secure offsite storage and combining this with a professional scanning service could be the solution for you. This blog lists the benefits of converting your paper documents to digital images and…

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Top Tips for Increasing Business Productivity

Are you storing files for longer than legally necessary? Is your office cluttered with inactive files? Do you waste time searching through overflowing filing cabinets or disorganised onsite file rooms? Undoubtedly, records management processes affect business productivity; document retention, organisation, storage and disposal each have a direct impact on business efficiency. In this blog, we explore four records management tips that will help your company boost its productivity. Create a Retention…

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5 Tips for Protecting Your Hard Copy Data

Organisations that create, manage, and rely on paper records need foolproof plans for protecting them. If a document or file falls into the wrong hands, the financial and legal consequences could damage your business beyond repair. Here are five tips from us for safeguarding your hard copy data. 1. Conduct a Records Inventory Hard copy data protection begins by knowing what you have. Every file and document must be accounted…

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Tips for Storing and Managing your Media Assets

Regular backup of your digital information is an important part of a data protection strategy, however keeping your backup media organised and secure is equally important. In this blog, we share several tips for storing and managing your media assets. Invest in data tape rotation The biggest threats to your backup media are theft, mismanagement and disaster. A data tape rotation service minimises these risks by offering professional offsite storage…

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One-off vs. Ongoing Secure Destruction

With the GDPR (General Data Protection Regulation) in full swing, it is important to securely destroy paper files which have passed their retention lifecycle, as well as electronic data stored on redundant IT/media devices. If your business does not have a secure destruction process in place, you risk a data breach, resulting in business-crippling GDPR non-compliance fines. This blog offers a comparison between a one-off shredding service and ongoing secure…

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The Benefits of Hard Drive Destruction

Having an efficient offline backup strategy is important for every business, and hard drives offer an easy and affordable solution for storing backup data. The downside is that hard drives only have a lifespan of two to three years, and you can’t just throw them in a rubbish bin. So, when hard drives reach the end of their lifecycle, what’s your best disposal option? In this blog, we highlight the…

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The Benefits and Process of Scanning Large Documents

Storing and managing standard-size documents is hard enough. But what if your company has architectural drawings, engineering prints, maps, or construction plans? In this blog, we discuss the benefits and process of scanning large documents. Storage The biggest challenge of large documents is deciding where and how to store them. For many organisations, this means resorting to stacking oversize drawings in piles, shoving them in tubes, or investing in expensive…

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