News

File Storage Facilities: What You Need to Know

As you consider your choices for where and how you store your business files, try to imagine the legal and financial consequences of having your confidential information stolen, mismanaged or damaged. In this blog post, we discuss what you need to know about file storage facilities that will help you protect your business. Quality Counts Warehouses and self-storage units aren’t ideal for storing business files. They offer little in the…

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The Top Reasons Your Business Needs a Document Retention Policy

Do you have a plan for managing and protecting your documents? A document retention policy establishes what documents to keep, how long to store them, and when they should be destroyed. Here are the top reasons your organisation needs a document retention policy:  Clutter Reduction Office clutter stifles productivity and dampens employee morale. A document retention policy reduces clutter by allowing you to destroy documents when retention requirements expire. Expiry…

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Answers to Your Questions About Medical Record Scanning

In this day and age, it’s important to stay up to date with the laws and requirements affecting your industry. With the National Health Service (NHS) planning to go paperless this year, we wanted to take some time to answer your questions about medical records scanning. Q: What is a Medical Record? A: A medical record is documentation of patient health care information. Medical record data may include the following…

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The Benefits of a Scan on Demand Service

If the idea of embarking upon a scanning project to convert your hardcopy files to electronic documents gives you a headache, a ‘scan on demand’ service combined with secure offsite storage is the perfect alternative. In this blog, we explain the benefits of a pay-as-you-go approach to scanning. Save time and money. Storing your files onsite takes up valuable (and expensive) office space, and paying an employee to remove staples…

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4 Things You Should Be Destroying

As a business owner, you generate confidential waste daily. One of the most important things you can do is dispose of it securely. But it’s not always easy knowing what to destroy versus what to recycle. Here’s a list of the which items you should destroy regularly: Documents with Financial Information Identity thieves know organisations generate confidential waste. They look for any opportunity to steal discarded financial information. You should…

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The Biggest Data Security Risks of 2018

In terms of data breaches, 2017 wasn’t a great year. And despite our “glass half-full” attitude, we must admit the data security outlook for 2018 isn’t looking much better. Here are several risks to be aware of, and what you can do to stay safe: Phishing Season Is Still Open Phishing scams yield high profits for cyber criminals. As a result, phishing will continue to threaten businesses in 2018. Your…

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Easy Media Storage and Rotation Tips

Too often, small businesses become overwhelmed by the prospect of having to carry out a backup strategy. But inaction isn’t an option because data protection is crucial to the success of your business. Use these easy media storage and rotation tips to give your data the protection it deserves. Back up Daily, Weekly and Monthly Data loss happens without warning. As a result, backups should be a constant part of…

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Moving Office? Top Records Management Tips Revealed

Are you planning an office relocation in 2018? Throughout the moving process, businesses risk leaving behind or mislaying sensitive data, which can result in privacy breaches and devastating fines. In this blog, we outline the steps businesses should take to protect their paper documents and IT/media throughout the moving process. Carry Out An Information Audit An information audit should be carried out to identify what data your business currently stores…

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4 Steps to Avoid the Damage Caused by a Lost or Stolen Laptop

Employees will inevitably need to carry their laptops on public transport at some point, particularly employees who must travel frequently and need to be continually communicating with their offices. Indeed, laptops are a commuter’s best friend – they have the same capacity and software as many desktops, so employees can take their workplace with them wherever they go. So, if you can practically run a whole business from a laptop,…

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You Know It’s Time to Go Paperless When….

While it’s hard to imagine a business without paper, in the digital age, paper’s hold on the office is dwindling. Organisations that make the switch to digital files save time and money and reap a host of additional benefits. Here’s a list to help you decide if going paperless is the right move for your company: Customer Complaints Are Rising Satisfied customers are the key to a successful business. Rifling…

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