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10 Steps for Data Breach Prevention in the Workplace

UK businesses face unprecedented levels of data security threats. How are you protecting your corporate data? Here are ten steps for reducing your data breach exposure: 1. Know Where Information Is Stored You can’t protect your data without knowing where it’s stored. Locate your document and data storage repositories. If the process is too time consuming and challenging, engage a records management provider. A team of dedicated indexing specialists will…

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How to Create an Office Environment Centred Around Wellbeing

We are well into 2019, the #YearOfWellness – a year with a wonderful movement centred around the quality of life for team members within the workplace. An environment centred around the wellbeing of your team makes people feel happy and nurtured– they will want to spend more time at work, leading to increased productivity, dedication and happiness. For some big tech firms, snooze pods, fun slides and a choice of…

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Why Go Paperless?

Over the last decade, we have undoubtedly seen a growth of digital and an increase in electronic communication. Considering this, it surprises us that the average UK office worker still uses 50 sheets of paper per day in unnecessary printing and photocopying. So, how can businesses actually reduce the amount of printing and photocopying that takes place daily? ADDS recommends secure offsite storage combined with scanning and uploading files to…

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4 Advantages of Centralized Document Management

How well are you managing your information? Do you scramble to find important files? Are paper records consuming your office? For many organisations, identifying, securing, tracking, storing, and accessing documents is a big headache. In this blog, we discuss the advantages of centralised document management. 1. Security Overseeing a large inventory of records across several departments, accessible to multiple employees, is difficult. The sheer volume of documents makes it easy…

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The Risks of Storing Documents in Self Storage

Driving down any London road without passing a self-storage facility is nearly impossible. That’s why so many organisations use them for document storage. But self-storage facilities come with big risks for document storage. In this blog, we discuss several of them. Lack of Security Self-storage facilities are low security. 24-hour access lets anyone, including thieves, access units round the clock. Chain-link fences offer minimal perimeter security. Most self-storage facilities don’t…

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Top Tips for Clearing Out the Clutter this Spring

Spring is here! At this time of year, our clients often ask us how to go about clearing the clutter that has been building up. Office clutter stifles productivity, wastes space and dampens employee morale, so in this blog we offer some top tips for clearing out the clutter this spring. Use an ‘on demand’ secure destruction service If you have to clear out a large volume of unwanted files,…

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You Know It’s Time to Digitise Your Documents When…

If your company is like most, then it relies on paper records. But over-reliance on paper can limit your organisation’s success. Here are several signs it may be time to digitise your documents: You Can’t Afford a Privacy Breach Few companies bounce back from privacy breaches. Besides the financial impact, a breached organisation can suffer long-term damage to its reputation. With a professional document scanning solution, your documents are converted…

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5 Ways to Protect Your Small Business from a Data Breach

Small businesses are just as vulnerable to data breaches as big corporations. But for many small business owners, investing in breach prevention measures is an afterthought. In this blog, we offer five cost-effective strategies to protect your small business from a data breach. 1. Lock Down Sensitive Documents Every small business should protect its hard copy records. Record centre storage protects confidential documents from internal and external threats by offering:…

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A Secure Destruction Checklist

With the General Data Protection Regulation (GDPR) in full swing, it is important to review and update the secure destruction process in place within your organisation. It’s not just unwanted paper files that need to be securely destroyed, but also any IT/media including hard drives, USB sticks, laptops, tablets, mobile phones, CDs and data tapes. It is vital that your secure destruction process poses no risk to your firm’s reputation.…

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The Top Reasons Your Business Needs a File Retention and Storage Plan

You can’t throw documents in boxes, tuck them away in a closet, and expect success for your business. Halfhearted document management practices lead to lost productivity, unnecessary audits, and regulatory non-compliance. Here are several reasons your business needs a good file storage and management plan. Reduced Costs For many organisations, regulatory requirements dictate how long documents must be kept for. But filing cabinets take up valuable office space, and rental…

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