Your Document Scanning Solution
Are you hoping to achieve a paperless office? Converting paper records to an electronic format is a time consuming and often cumbersome process. Many businesses attempt to scan files in-house only to quickly realise that they do not have the time or resources necessary to achieve success.
A successful digital conversion of files and documents requires the implementation of a multi-phased process which may include:
- document organisation and preparation
- file indexing
- image capture and verification
- resolution adjustment
- optical character recognition (OCR) software
- original file reassembly
- post scanning verification
- post project destruction
In order to achieve both access to critical business information and meet the demands of regulatory requirements, each step must be performed with attention to detail and accuracy. This can place a high demand on administrative staff charged with an in-house task that falls outside the realm of their core competency. Meanwhile, hiring temporary staff for such a project can potentially put confidential and sensitive information at risk of exposure.
Helping London businesses to go paperless
Archive Document Data Storage’s document scanning solutions provide an affordable and convenient solution for the successful conversion of paper records to an electronic file format. Since 1997, we’ve helped businesses across a wide range of industries in London streamline their workflow processes through the utilisation of digital documents and files. We offer each client a full consultation that takes into consideration various organisational needs including:
- departmental requirements
- compliance standards
- access and retrieval objectives
- document retention requirements
Subsequent to implementing a solution, we provide comprehensive project management to ensure timely and precise completion of your scanning project.
Committed to the protection of business data
As a leader in the Records and Information Management industry, our commitment to the security and protection of your business data is unparallelled. Throughout the transfer, scanning and delivery phase we practice strict chain of custody with your information. Your documents are securely transferred to our dedicated scanning facility in GPS tracked vehicles by screened and expertly trained professionals. Archive Document Data Storage’s facilities are protected by state of the art security surveillance and fire protection systems and has stringent access controls.
Depending on your specific business needs, we offer a combination of several service options that allow for improved document storage and access. We pride ourselves on being one of the few companies in the UK that offers a turnkey solution for all of your scanning, image hosting and Enterprise Content Management (ECM) needs.
To find out more about our document scanning services, please contact us by phone or fill in the form on the page.