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The Benefits of Hard Drive Destruction

Having an efficient offline backup strategy is important for every business, and hard drives offer an easy and affordable solution for storing backup data. The downside is that hard drives only have a lifespan of two to three years, and you can’t just throw them in a rubbish bin. So, when hard drives reach the end of their lifecycle, what’s your best disposal option? In this blog, we highlight the…

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The Benefits and Process of Scanning Large Documents

Storing and managing standard-size documents is hard enough. But what if your company has architectural drawings, engineering prints, maps, or construction plans? In this blog, we discuss the benefits and process of scanning large documents. Storage The biggest challenge of large documents is deciding where and how to store them. For many organisations, this means resorting to stacking oversize drawings in piles, shoving them in tubes, or investing in expensive…

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Crucial Questions to Ask Your Off-Site Record Storage Provider

Realising on-site record storage isn’t secure, efficient, or economical is one thing, but finding the right off-site storage solution is another matter. Before you store your documents off-site, be sure to ask your provider the crucial questions we share below. What security measures are in place to protect my information? The quality of off-site storage facilities varies immensely, which is why this question is especially important. Look for a provider…

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4 Crucial Parts of a Secure Information Disposal Plan

What would happen if confidential documents were stolen from your business waste receptacles? Could your business recover from the financial and legal damage a privacy breach would cause? To avoid such a predicament, here are four crucial parts of a secure information disposal plan: 1. A schedule The longer files and data are kept unnecessarily, the greater your chances of identity theft and business fraud. Besides forming the basis of…

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A Better Way to Manage Your Legal Records…and Save Money

Records management costs can run high in a law office. Solicitors sift through enormous amounts of files on a daily basis, and there’s no getting around the need to keep information organised and accessible. Fortunately, there are several solutions for managing your legal records that will save you money. Here are the ones to start with: Create a Retention Policy Every law firm has a duty to retain records, and…

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4 Ways Your Business Could Lose Data

Data loss happens unexpectedly, often causing a domino effect of financial and legal consequences for your company. Prevention begins by knowing where the risks to your business information lie, and how to eliminate them. Here are four ways your business could lose data: 1. Cyber Attack Cyber attacks are a daily occurrence, affecting thousands of businesses daily. They come in many forms, including phishing, botnets, web applications, malware, ransomware, and…

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Minimising Insider Threats to Your Information

Securing the perimeter of your business is important, but protecting your information from insider threats requires just as much care and vigilance. Unlike a random thief, a dishonest or disgruntled employee has the luxury of time and accessibility to gain access to your sensitive documents and data. Here we offer several ways for minimising insider threats to your information. Upgrade Passwords Weak or “guessable” passwords offer dishonest employees an easy…

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Document Scanning Myths Debunked

Could misinformation be holding you back from taking advantage of a document scanning solution? Here we debunk several common document scanning myths. Myth #1: Document Scanning Is Easy Without the right resources and technology, document scanning is complex and frustrating. There are several steps that must be followed to ensure documents are successfully converted to digital files, including: document preparation file indexing image enhancement If you want to make your…

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Media Destruction Best Practices

The last thing any business wants is for its sensitive data to be compromised. A privacy breach could cost your organisation dearly, both financially and in terms of image. That’s why it’s important not to overlook proper disposal practices for your outdated hard drives, backup tapes and digital devices. To fully protect your data, follow these media destruction best practices. Shredding Deleting or overwriting your media doesn’t protect your data.…

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What Business Continuity Means in 2016

Every business needs a robust plan to ensure continued operations during a disaster. But even the best business continuity plan can suffer from the simple passage of time. Here’s a look at what business continuity means in 2016 and how you can make sure your organisation is protected. Securing Documents and Data Offsite In 2016, business continuity means uninterrupted access to your information, no matter how dire the circumstances. This…

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