News

5 Good Reasons to Have a Paperless Office

From time to time, everyone needs a little motivation. If you’re on the fence about going paperless, we’re here to help. Here are five good reasons to have a paperless office: 1. Better Information Tracking Keeping tabs on paper records is challenging. If someone retrieves a file and forgets to return it, important business information can be lost for days or weeks. Digital files are much easier to track. When…

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Document Scanning Myths Debunked

Could misinformation be holding you back from taking advantage of a document scanning solution? Here we debunk several common document scanning myths. Myth #1: Document Scanning Is Easy Without the right resources and technology, document scanning is complex and frustrating. There are several steps that must be followed to ensure documents are successfully converted to digital files, including: document preparation file indexing image enhancement If you want to make your…

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4 Reasons Why Outsourcing Your Shredding and Destruction Makes Good Business Sense

Destroying your sensitive and confidential documents is a good idea, but shredding them in-house doesn’t benefit your business. Here are four reasons why outsourcing your shredding and destruction makes good business sense. 1. Your Employees Are More Productive  Outsourced shredding and destruction leads to more productive employees. How? Because time isn’t spent shredding documents, your staff is able to focus on tasks that maximise revenue growth. That equals a more…

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The Top Reasons to Scan Your Hard Copy Records

The secret is out—converting your paper documents to digital files helps your business in many ways. If you’re still on the fence about investing in a document scanning solution, you may not want to wait any longer. Here are the top reasons to scan your hard copy records. Gain Office Space Filing cabinets filled with hard copy records take up expensive office space. Digitising them lets you reclaim that space…

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4 Easy Ways to Optimise Your Office Space

Remember the scene in Star Wars where the walls start closing in on Princess Leia, Luke Skywalker and friends, leaving them with nowhere to go? A cramped and disorganised office can feel exactly the same way—claustrophobic and utterly hopeless. But don’t despair! Here are four easy ways to optimise your office space: 1. Prioritise Retention Management An optimised office begins with retention management. Making sure your documents are properly classified,…

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Document Management Strategies for Law Firms

These days, all businesses struggle to keep up with an influx of information—but none more so than law firms. While paper documents have always been integral in the legal community, the diversification of services that firms offer combined with e-discovery makes document management even more challenging. Here are several document strategies to help you make sure your firm stays secure, productive and profitable. Take Inventory of What You Have Good…

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Your Top 4 Information Management Priorities for the “New Year”

With each new year comes new priorities, and few are as important as the ones related to managing your business information. To help you to make sure your business runs efficiently in 2016, here are your top four information management priorities. 1. Get a grip on retention Getting a grip on retention requires understanding how long your documents need to be kept from a legal standpoint. It also means establishing…

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The Dos and Don’ts of Document Imaging

Document imaging is a no-brainer once you realise how going paperless reduces your overhead costs and speeds up access to your information. But before forging full-steam ahead with a document scanning project, it’s wise to strategise. Use the dos and don’ts we provide here to guide your next document imaging project. Don’t purchase expensive scanning equipment  Scanning your files with a desktop scanner is as slow as molasses. But even…

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Where Not to Store Your Business Records and Why

You have a variety of options for storing your business records, and each one comes with its own set of risks and costs. As a business person, you should avoid the following storage methods for the important reasons we outline here. Basements or Attics Businesses use basements and attics to store all types of items, including excess furniture and office supplies. Unfortunately, they also use these spaces to store flammable…

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Signs Your Business Needs a Paperless Solution

Is your organisation still relying on paper-based systems? If so, you may be inadvertently preventing your business from maximising its profitability. A paperless system may seem hard to implement, but with the right support, you can improve your office processes in ways you hadn’t even imagined. Use these signs as guideposts to see if it’s time for your company to adopt a paperless solution. Your office has become a paper…

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