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Crucial Questions to Ask Your Off-Site Record Storage Provider

Realising on-site record storage isn’t secure, efficient, or economical is one thing, but finding the right off-site storage solution is another matter. Before you store your documents off-site, be sure to ask your provider the crucial questions we share below. What security measures are in place to protect my information? The quality of off-site storage facilities varies immensely, which is why this question is especially important. Look for a provider…

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A Better Way to Manage Your Legal Records…and Save Money

Records management costs can run high in a law office. Solicitors sift through enormous amounts of files on a daily basis, and there’s no getting around the need to keep information organised and accessible. Fortunately, there are several solutions for managing your legal records that will save you money. Here are the ones to start with: Create a Retention Policy Every law firm has a duty to retain records, and…

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Minimising Insider Threats to Your Information

Securing the perimeter of your business is important, but protecting your information from insider threats requires just as much care and vigilance. Unlike a random thief, a dishonest or disgruntled employee has the luxury of time and accessibility to gain access to your sensitive documents and data. Here we offer several ways for minimising insider threats to your information. Upgrade Passwords Weak or “guessable” passwords offer dishonest employees an easy…

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4 Record Management Tips That Boost Business Productivity

If you want to improve productivity, don’t overlook your record management processes. Document retention, organisation, storage and disposal each have a direct impact on business efficiency. Here are four record management tips that will help your company boost its productivity. 1. Identify and Follow a Retention Schedule If you don’t have a record retention schedule in place, now is the time to establish one. A retention schedule outlines how long…

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4 Tips for Managing Your Law Firm’s Files More Efficiently

Running a successful legal practice isn’t possible without efficient file management. Improperly-labeled documents or misplaced correspondence and pleadings can lead to case delays and stifle your litigation processes. Here are four helpful tips for managing your law firm’s files more efficiently. Tip 1: File Purges & Shredding It’s not uncommon for lawyers and solicitors to keep duplicate copies of paper files. But collecting multiple copies of documents contributes to clutter…

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The Top Reasons to Scan Your Hard Copy Records

The secret is out—converting your paper documents to digital files helps your business in many ways. If you’re still on the fence about investing in a document scanning solution, you may not want to wait any longer. Here are the top reasons to scan your hard copy records. Gain Office Space Filing cabinets filled with hard copy records take up expensive office space. Digitising them lets you reclaim that space…

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The Most Effective Ways to Protect Your Clients from Identity Theft

How much do you value your clients? Reviewing the steps you take to protect their privacy is a good test. Failing to safeguard their confidential information just once can lead to identity theft, erasing all of your hard-earned trust in the blink of an eye. Se we’d like to share the most effective ways to protect your clients from identity theft: Practise Good Retention Management Habits Keeping tabs on your…

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4 Easy Ways to Optimise Your Office Space

Remember the scene in Star Wars where the walls start closing in on Princess Leia, Luke Skywalker and friends, leaving them with nowhere to go? A cramped and disorganised office can feel exactly the same way—claustrophobic and utterly hopeless. But don’t despair! Here are four easy ways to optimise your office space: 1. Prioritise Retention Management An optimised office begins with retention management. Making sure your documents are properly classified,…

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Document Management Strategies for Law Firms

These days, all businesses struggle to keep up with an influx of information—but none more so than law firms. While paper documents have always been integral in the legal community, the diversification of services that firms offer combined with e-discovery makes document management even more challenging. Here are several document strategies to help you make sure your firm stays secure, productive and profitable. Take Inventory of What You Have Good…

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What Business Continuity Means in 2016

Every business needs a robust plan to ensure continued operations during a disaster. But even the best business continuity plan can suffer from the simple passage of time. Here’s a look at what business continuity means in 2016 and how you can make sure your organisation is protected. Securing Documents and Data Offsite In 2016, business continuity means uninterrupted access to your information, no matter how dire the circumstances. This…

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