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The Benefits of Hard Drive Destruction

Having an efficient offline backup strategy is important for every business, and hard drives offer an easy and affordable solution for storing backup data. The downside is that hard drives only have a lifespan of two to three years, and you can’t just throw them in a rubbish bin. So, when hard drives reach the end of their lifecycle, what’s your best disposal option? In this blog, we highlight the…

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The Benefits and Process of Scanning Large Documents

Storing and managing standard-size documents is hard enough. But what if your company has architectural drawings, engineering prints, maps, or construction plans? In this blog, we discuss the benefits and process of scanning large documents. Storage The biggest challenge of large documents is deciding where and how to store them. For many organisations, this means resorting to stacking oversize drawings in piles, shoving them in tubes, or investing in expensive…

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Quality Control and OCR Play Key Roles in Professional Document Scanning

Having your documents professionally scanned can seem like a magical process. In no time at all, your business records are converted to digital images. But behind the mystique, methodical processes are at work. Two of the most important of these are quality control and optical character recognition (OCR). Here we share how they each play a key role in professional document scanning. Quality Control Quality control is the glue that…

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5 Good Reasons to Have a Paperless Office

From time to time, everyone needs a little motivation. If you’re on the fence about going paperless, we’re here to help. Here are five good reasons to have a paperless office: 1. Better Information Tracking Keeping tabs on paper records is challenging. If someone retrieves a file and forgets to return it, important business information can be lost for days or weeks. Digital files are much easier to track. When…

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A Better Way to Manage Your Legal Records…and Save Money

Records management costs can run high in a law office. Solicitors sift through enormous amounts of files on a daily basis, and there’s no getting around the need to keep information organised and accessible. Fortunately, there are several solutions for managing your legal records that will save you money. Here are the ones to start with: Create a Retention Policy Every law firm has a duty to retain records, and…

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4 Record Management Tips That Boost Business Productivity

If you want to improve productivity, don’t overlook your record management processes. Document retention, organisation, storage and disposal each have a direct impact on business efficiency. Here are four record management tips that will help your company boost its productivity. 1. Identify and Follow a Retention Schedule If you don’t have a record retention schedule in place, now is the time to establish one. A retention schedule outlines how long…

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Document Scanning Myths Debunked

Could misinformation be holding you back from taking advantage of a document scanning solution? Here we debunk several common document scanning myths. Myth #1: Document Scanning Is Easy Without the right resources and technology, document scanning is complex and frustrating. There are several steps that must be followed to ensure documents are successfully converted to digital files, including: document preparation file indexing image enhancement If you want to make your…

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4 Tips for Managing Your Law Firm’s Files More Efficiently

Running a successful legal practice isn’t possible without efficient file management. Improperly-labeled documents or misplaced correspondence and pleadings can lead to case delays and stifle your litigation processes. Here are four helpful tips for managing your law firm’s files more efficiently. Tip 1: File Purges & Shredding It’s not uncommon for lawyers and solicitors to keep duplicate copies of paper files. But collecting multiple copies of documents contributes to clutter…

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The Top Reasons to Scan Your Hard Copy Records

The secret is out—converting your paper documents to digital files helps your business in many ways. If you’re still on the fence about investing in a document scanning solution, you may not want to wait any longer. Here are the top reasons to scan your hard copy records. Gain Office Space Filing cabinets filled with hard copy records take up expensive office space. Digitising them lets you reclaim that space…

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4 Easy Ways to Optimise Your Office Space

Remember the scene in Star Wars where the walls start closing in on Princess Leia, Luke Skywalker and friends, leaving them with nowhere to go? A cramped and disorganised office can feel exactly the same way—claustrophobic and utterly hopeless. But don’t despair! Here are four easy ways to optimise your office space: 1. Prioritise Retention Management An optimised office begins with retention management. Making sure your documents are properly classified,…

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