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5 Tips for Protecting Your Hard Copy Data

Organisations that create, manage, and rely on paper records need foolproof plans for protecting them. If a document or file falls into the wrong hands, the financial and legal consequences could damage your business beyond repair. Here are five tips from us for safeguarding your hard copy data. 1. Conduct a Records Inventory Hard copy data protection begins by knowing what you have. Every file and document must be accounted…

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One-off vs. Ongoing Secure Destruction

With the GDPR (General Data Protection Regulation) in full swing, it is important to securely destroy paper files which have passed their retention lifecycle, as well as electronic data stored on redundant IT/media devices. If your business does not have a secure destruction process in place, you risk a data breach, resulting in business-crippling GDPR non-compliance fines. This blog offers a comparison between a one-off shredding service and ongoing secure…

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4 Crucial Parts of a Secure Information Disposal Plan

What would happen if confidential documents were stolen from your business waste receptacles? Could your business recover from the financial and legal damage a privacy breach would cause? To avoid such a predicament, here are four crucial parts of a secure information disposal plan: 1. A schedule The longer files and data are kept unnecessarily, the greater your chances of identity theft and business fraud. Besides forming the basis of…

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A Better Way to Manage Your Legal Records…and Save Money

Records management costs can run high in a law office. Solicitors sift through enormous amounts of files on a daily basis, and there’s no getting around the need to keep information organised and accessible. Fortunately, there are several solutions for managing your legal records that will save you money. Here are the ones to start with: Create a Retention Policy Every law firm has a duty to retain records, and…

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4 Ways Your Business Could Lose Data

Data loss happens unexpectedly, often causing a domino effect of financial and legal consequences for your company. Prevention begins by knowing where the risks to your business information lie, and how to eliminate them. Here are four ways your business could lose data: 1. Cyber Attack Cyber attacks are a daily occurrence, affecting thousands of businesses daily. They come in many forms, including phishing, botnets, web applications, malware, ransomware, and…

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Minimising Insider Threats to Your Information

Securing the perimeter of your business is important, but protecting your information from insider threats requires just as much care and vigilance. Unlike a random thief, a dishonest or disgruntled employee has the luxury of time and accessibility to gain access to your sensitive documents and data. Here we offer several ways for minimising insider threats to your information. Upgrade Passwords Weak or “guessable” passwords offer dishonest employees an easy…

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4 Record Management Tips That Boost Business Productivity

If you want to improve productivity, don’t overlook your record management processes. Document retention, organisation, storage and disposal each have a direct impact on business efficiency. Here are four record management tips that will help your company boost its productivity. 1. Identify and Follow a Retention Schedule If you don’t have a record retention schedule in place, now is the time to establish one. A retention schedule outlines how long…

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4 Tips for Managing Your Law Firm’s Files More Efficiently

Running a successful legal practice isn’t possible without efficient file management. Improperly-labeled documents or misplaced correspondence and pleadings can lead to case delays and stifle your litigation processes. Here are four helpful tips for managing your law firm’s files more efficiently. Tip 1: File Purges & Shredding It’s not uncommon for lawyers and solicitors to keep duplicate copies of paper files. But collecting multiple copies of documents contributes to clutter…

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Media Destruction Best Practices

The last thing any business wants is for its sensitive data to be compromised. A privacy breach could cost your organisation dearly, both financially and in terms of image. That’s why it’s important not to overlook proper disposal practices for your outdated hard drives, backup tapes and digital devices. To fully protect your data, follow these media destruction best practices. Shredding Deleting or overwriting your media doesn’t protect your data.…

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4 Reasons Why Outsourcing Your Shredding and Destruction Makes Good Business Sense

Destroying your sensitive and confidential documents is a good idea, but shredding them in-house doesn’t benefit your business. Here are four reasons why outsourcing your shredding and destruction makes good business sense. 1. Your Employees Are More Productive  Outsourced shredding and destruction leads to more productive employees. How? Because time isn’t spent shredding documents, your staff is able to focus on tasks that maximise revenue growth. That equals a more…

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