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The True Costs of In-House Shredding

Although in-house file shredding may seem cheap, simple and risk-free, nothing is further from the truth. Once you consider the time, expense and risk of in-house shredding, the picture becomes clearer. In this blog, we help you understand the hard and soft costs of shredding your documents in-house.

In-House File Shredding Is Expensive

As soon as you buy an office shredder, its value depreciates. And that’s not the only downside. Office require someone to stand there and feed documents into them, taking employees away from revenue-generating tasks. They also jam often, requiring an employee to unclog them. When a maintenance issue arises, you either have pay for repairs or replace the shredder altogether.

Offsite file shredding is much more affordable. There’s no expensive equipment to buy, run or maintain. You only pay when your documents are professionally shredded, and the best part is that you’re investing in a reliable privacy protection solution.

In-House Shredding Leaves Security Holes

In-house shredding poses big security risks for companies concerned about privacy breaches. First, many shredding machines only shred files into strips of various sizes that can be reconstructed. Second, shredded material is bagged and thrown in a rubbish bin where it can be stolen. Third, office shredders are prone to maintenance issues. And if your documents can’t be shredded because the machine is down, they sit on desktops free for anyone to see.

An offsite file shredding service offers true privacy breach protection. Your secure destruction provider delivers locked collection containers to your office. When the containers are full of sensitive paper documents, the contents are professionally shredded beyond recognition with industrial-grade destruction technology.

In-House Shredding is Counterproductive

Employees spend a lot of time shredding files in-house. They have to remove staples and paper clips from files, fix paper jams, hand-feed paper into the shredder, and haul the shredded material to a skip. An offsite file shredding service helps your employees stay focused on your business. They simply deposit unwanted files into a secure destruction collection container and resume the job you hired them to do.

GDPR Compliance Isn’t Guaranteed With In-House Shredding

The General Data Protection Regulation (GDPR) requires UK businesses to destroy no-longer-needed personal data promptly and securely. Failure to comply with GDPR can result in criminal prosecution and exorbitant monetary penalties. In-house file shredding increases non-compliance exposure, especially if an employee neglects to shred a document or tosses it in a rubbish or recycling bin.

Offsite file shredding eliminates this risk. Your documents are routinely shredded and a Certificate of Destruction is each time they’re destroyed.

As you can see, an offsite file shredding service is much more convenient, secure and affordable than in -house file shredding.

Archive Document Data Storage (ADDS) provides offsite file shredding solutions for businesses throughout London, Bristol, Bath, and Swindon. For more information, please contact us by phone or complete the form on this page.

Natasha Rawley The File Queen: Expert in Record & Information Management, LPM Columnist.

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