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What Are Backup Assets and Why Should You Protect Them?

Your critical systems, applications, and data are some of your organisation’s most important assets. The result of losing them can range from loss of productivity to serious legal ramifications. In this blog, we offer tips for protecting your backup assets.

Backup Assets Defined

Backup assets may include several types of data storage devices, including:

  • Zip drives
  • Writable CDs and DVDs
  • SSD drives
  • Data tapes

Your backup media depends upon the software and hardware you use. Data tapes are often chosen by small businesses because of their high capacity and durability.

Redundancy

Redundant backups should be part of every organisation’s best disaster recovery plan. Don’t rely solely on one media device for all your backups. Follow the 3-2-1 rule, which states you should have three different copies of your data, using two different media, and store one copy offsite. The 3-2-1 rule ensures your data is recoverable no matter the circumstances.

Storage

Physical security for your media assets is a must. Data tapes, portable hard drives, etc. should always be stored in a secure offsite location when not in use. A media vault offers your backup media unparalleled protection from unauthorised access, fires, floods and natural disasters. Find a data vault that offers following features:

  • heat- and fire-resistant paneling
  • temperature and humidity regulation systems
  • security monitoring and entry control systems 

Validation

Don’t wait until a disaster occurs to find out whether you can restore your data. Periodically test the integrity of your backup assets to ensure data recoverability. A trusted data backup and rotation provider will align media retrieval and delivery with your disaster recovery testing routine and requirements.

Final Disposition

Every media asset has a finite lifespan. The disposal of your data should adhere to your information retention policy. When your media assets reach their final disposition dates, remember that even after you erase data from them, a footprint of sensitive data is left behind. To make sure your final disposition practices are thorough and secure, us a secure destruction service.

For more tips on how to protect your backup assets, please contact us by phone or complete the form on this page.

Archive Document Data Storage (ADDS) provides information management and data backup and rotation solutions for businesses throughout London, Bristol, Bath, and Swindon.

Natasha Rawley The File Queen: Expert in Record & Information Management, LPM Columnist.

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