You Know It’s Time to Outsource Shredding When…
Here are the tell-tale signs that it’s time to outsource your shredding:
You waste time using your in-house shredder.
Are you wasting time feeding documents through a slow shredder, fixing paper jams, and emptying shredding bags when other important, revenue-generating tasks require your attention? A secure shredding service helps you stay productive. Locked collection containers are placed within your office allowing no-longer-needed documents to be dropped inside quickly and securely. Then the contents are collected and securely destroyed on a weekly, fortnightly or monthly basis. The entire shredding process is handled by trained professionals, allowing you to focus on your business.
You are throwing your unwanted documents in the bin / recycling bin.
When employees don’t have time to feed unwanted documents into in-house shredders, the temptation is to put them in the bin or the recycling bin. Every day, within organisations large and small, confidential documents are carelessly discarded in waste and recycling bins. If you’re serious about preventing privacy breaches, invest in a file shredding service and partner with a service provider you can trust.
You are storing documents for longer than legally necessary.
Disposing of data securely is required by the General Data Protection Regulation (GDPR). The law states, “Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or purposes.” Failure to comply with the regulation can result in criminal prosecution or monetary penalties of up to 4% of your company’s annual turnover. A secure shredding service helps your company meet GDPR requirements by offering a prompt and reliable document destruction solution; your paper-based files are routinely shredded in a manner that makes them inaccessible to third parties, plus you get a Certificate of Destruction as proof.
You don’t track the documents you have shredded and have no proof of secure destruction.
In-house shredding makes it difficult to monitor and document where, when and how a document was destroyed. With a secure outsourced secure destruction service, you will receive a Certificate of Destruction which details the date and time of the shredding. This documentation could prove vital for your compliance with data protection law.
In-house shredding is expensive.
In-house shredding can be costly: you have to buy a shredder, pay for servicing and maintenance, plus pay employees to implement and oversee the in-house document disposal process. It works out far more cost effective in the long run to hire a professional shredding service as they eliminate these expenses so that your business stays profitable. For a set monthly fee, your documents are destroyed weekly, fortnightly or monthly.
You cannot be sure that your documents are being destroyed beyond recognition.
An office paper shredder doesn’t sufficiently destroy confidential documents beyond recognition; strips of your documents can be easily reconstructed. A professional file shredding service eliminates office paper shredder risks. Secure, locked collection containers are delivered to your office and collected when filled. All collected material is then destroyed with industrial-grade equipment and recycled, rendering your information unidentifiable.
If you can relate to the tell-tale signs we have identified in this blog and would like to know more about ADDS’ secure destruction service, just email firstname.lastname@example.org to arrange a free consultation.